Date: Saturday, November 9, 2019
Time: 8:00 a.m. until 4:00 p.m.
Place: George County Fair Grounds, 9162 Old Hwy 63 South, Lucedale, MS
Entry Fee For Booths: $70 for corner space (comes with electricity) $60 for all other spaces. No refunds given in case of rain.
Food Vendors: $300.00 - limited to 12 food booths. Contact Audra Rouse 601-947-4542.
Registration Address: Please send self-addressed stamped business size envelope for prompt confirmation. No club member can take registration money. All Registration money must come through the post office.
Gingham Tree Arts & Crafts Festival
P. O. Box 534
Lucedale, MS 39452
Registration Deadline: Registration applications will be accepted through October 20, 2019. After that date registration will be closed. There will be no registration the day of the festival.
View Booths: To insure compliance with Festival policies (as outlined in our brochure), club members will be viewing each booth. We reserve the right to exclude the exhibition of any work or works deemed unsuitable (not handmade, etc.) for display. All media including paintings are accepted. Only handmade works produced by the exhibitor may be sold. No assemblies (kits--including but not limited to jewelry), factory made items will not be allowed. Living plants or food items including pecans, cookies, etc. may not be sold. However, jar goods such as jellies, jams, pickles, and honey are allowed. No raffle tickets. Sand art booths for children are not permitted. Framed artwork may be sold only if the exhibitor is the artist. If jewelry has been purchased from a company or another person you will be asked to put it up and you will not receive an application for the following year.
Spaces: Spaces are 12x12. 356 spaces available.
Tables & Electricity: Exhibitors are responsible for their own tables and chairs. None will be furnished. If electricity is needed, exhibitor is responsible for having 100 feet of heavy duty cord. Any electrical special needs should be noted on registration form. No heaters.
Setup: Before exhibitors can set up, they must check in with the registration booth. They will be directed to the proper unloading location. Registration will begin at 12:00 p.m. on Friday, November 8, 2019. We will open to exhibitors no earlier than 6:00 a.m. on Saturday, November 9, 2019. All displays should be ready to sell by 8:00 a.m. Vendors will allowed to drive in to their booth on Friday to unload. Vendors will not be allowed to drive in Saturday morning. Vendors will be required to carry their items in to their booth. Members of the Lucedale Fine Arts Club will assist in setting up to avoid any confusion. All exhibitors must exhibit for complete hours of the show. Violators will be refused entrance to future shows. Security will be provided by the sheriff's department.
Help for Exhibitors: Look for the Gingham Aprons worn by the Fine Arts Club members if you need any assistance during the day. Our job is to serve you and the buyers to the best of our ability.
Parking: After unloading, exhibitors will be directed to a parking area. This will allow more parking for our shoppers. We are expecting a record crowd this year and have tried to organize the parking situation to the most efficient flow of traffic.
General Facilities: No smoking inside the activities building. Ample parking facilities will be available. Food vendors will be on site with a variety of food selections. A public address system will be on hand for announcements. Free coffee will be available at the Jaycee Building between 6:00 a.m. and 8:00 a.m. No radios or video cameras. No smoking in the event area. Vendors will need to go to the parking lot to smoke.
Publicity: Continuous radio, newspaper, television and other forms of advertising will be utilized to inform the public and promote the show. A complimentary shopper's guide will be available to shoppers the day of the show.
Sales Tax: In conformance with Sales Tax Regulations, a 7% State Tax on items sold will be collected from exhibitors, by club members, at approximately 3:00 p.m. Exhibitors (including those from out of state) will be asked to report their day's sales and remit the dollar amount to a club member that will come by your booth at 3:30 p.m. All exhibitors must turn in their tax monies the day of the show per the representative of the Mississippi State Tax Commission. NO EXCEPTIONS!! The club will provide the necessary forms for reporting and subsequently file them, along with the money collected with the State Commission. The Mississippi State Tax Commission has requested a list of all exhibitors and enclosed you will find their form for you to file. Anyone not having their tax envelope ready can bring it to the information booth at 4:00 p.m.
Motels: No one will be allowed to stay on the site after we close registration, so please make arrangements for your overnight stay at one of our motels.
Rocky Creek Inn, Hwy 98 East, Lucedale, MS, 39452, Phone: 601-947-6900
Western Motel, 31 Ventura Drive, Lucedale, MS, 39452, Phone: 601-766-3400
Dorsett Motel, 5135-A Main Street, Lucedale, MS, 39452, Phone 601-947-2772
Holiday Inn Express, 1287 Beaver Dam Rd, Lucedale, MS, 39452, Phone: 601-947-2099
We will have members of the George County Search & Rescue patrolling the grounds from 7 p.m. until 8 a.m. on Nov. 8-9, 2019. The Lucedale Fine Arts Club accepts no liability for exhibitor's wares left on site on Nov. 9, 2019. We will have the area under supervision for the time exhibitors are not on the grounds.
Free Coffee: Free coffee and doughnuts will be available to the exhibitors at the Jaycee Building from 6:00 - 8:00 a.m. Each booth is entitled to two free cups of coffee and two doughnuts. Please wear your name badge for identification.
Restrooms: Special accommodations have been made for restroom facilities inside and outside the Jaycee Building, the Arena's smaller concession stand, and the Arena's larger concession stand.
Rating our Show: You will be given a sheet to fill out to rate our show. We appreciate your comments and are open to any suggestions you may have to improve our show. Please turn in the completed sheets to the Sales Tax and Information Booth.
Registration: No Registration will be accepted prior to June 1, 2019. Exhibitor response to our Festival is growing tremendously and as you know, we allocate space on a "First come, First serve" basis. We will fill requests for specific booth numbers, if they are requested early, and are available. We are accepting checks or money orders only for pre-registration of the booth you have in 2020 for 2019. No refunds for cancellations. And remember Gingham Tree is always held the second Saturday in November. Make plans now for next year. A reminder is to avoid late fees, get your registration application in by the Sept. 15 deadline.
Changes: Please read carefully information for the 2019 Gingham Tree Festival
1. Registration will begin at 12:00 p.m. on Friday, Nov. 8, 2019 until 7:00 p.m
2. No one will be allowed to stay on campus after 7:00 p.m.
3. George County Search and Rescue will provide security for the grounds; we accept no responsibility for items left by exhibitors on the grounds overnight.
4. Saturday Registration will begin at 6:00 a.m.
5. No exhibitor can dismantle their booth or bring a vehicle into the area before 4:00 p.m.
6. There are no refunds on booth spaces, those paid for this year or those pre-paid for the next year.
P. O. Box 534
Lucedale, MS 39452
Suellen Lutsch 601-508-8143
Food Chairman: Audra Rouse 601-947-4542